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Special Meeting of the SCA Unit Owners Results
Mr. Olivia was re-elected to a three-year term.
22 door prizes were awarded. All who attended the meeting received gifts,
enjoyed a most pleasant evening and celebrated with great food, beverages and
community.
Congratulations to Mr. Olivia for his many years of outstanding service to our
community, the many cost-saving and lifestyle-enhancing benefits he has brought
to Shadowood and special thanks to all who attended and made this the best
Shadowood meeting.
Utility
Services -- TV and Internet Enhancements!
Effective 1 November 2009, among others enhancements, the following will be included in the SCA utility package:
- Digital, enhanced/expanded services of more than 225 channels
- One digital converter box for each unit
- On Demand service with thousands of free and pay movies, shows and tutorials
on demand
- Free connections for other cable-ready TVs in each unit
- One remote control for each unit
- High-Speed Internet service for each unit
- One cable modem for each unit
- One high-speed internet connection to a computer in each unit
- Free installation and maintenance
- Billing through SCA
- Closed circuit Shadowood TV on channel 970
Click the banner above for more information.
As a reminder, and as with all SCA-provided utilities, the bulk pricing is for all 450 Shadowood units;
there is no option to be excluded from the services or charges.
Air conditioning is
being turned on in units with legacy systems --
Heat-pump units have heat OR air conditioning at any time
The legacy air-conditioning system is
being restarted unit-by-unit through the end of May. The legacy heating
system cannot
be turned back on, so please do not call or email requesting it.
We cannot tell you when your
legacy a/c unit will be activated, but more information is available on the
HVAC upgrade page.
Units with new heat pumps can heat or
cool at any time and at the occupant's choosing.
"No Air Conditioning" service calls
are NEVER provided as emergency services after business hours and on
weekends. Only unit
owners, and not tenants, may authorize service calls,
and unit owners will be
assessed an administrative fee of no less than $35 per incident when no
emergency exists. Please
consider waiting to file a "No A/C" service call until normal business hours or
filing a work order for a/c service from
your personal account page. All emergency calls must be reported by calling 703-620-5444.
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As units are converted from gas to electric heat, the energy-management system
will control operation of the heat pump and related controls. The energy
management system now operates 24 hours a day, 365 days a year. |
Car
Washing Area Permanently Closed
The SCA car washing area is permanently closed. Please remember that vehicle
washing, detailing or other vehicle maintenance is not allowed anywhere on the
SCA property at any time.
Special Meeting of the Unit Owners Results
Dear Unit Owners:
At its special meeting of the SCA unit owners on Tuesday May 12, 2009, the unit
owners elected:
- Michael Santos
- Doris Schaefer
to three-year terms to the SCA Board of Directors. Congratulations to the
election winners and to those who won one of the many door prizes!
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Reston Parking Restrictions
Shadowood
Wins Best of Reston 2008
We are pleased to announce that Shadowood Condominium Association has been
selected for the 2008 Best of Reston Award in the Associations category by the
U.S. Local Business Association (USLBA). This is a first-time ever award for our
community and we thank your Leadership Team and their hard
work over the past few years for making this possible!
Read the full press release (find it
here)
Special
Price on 4-pack energy- and money-saving CFL light bulbs
The Leadership team has made available a specially priced set of four
compact fluorescent light bulbs for SCA residents. The 14-watt bulbs,
which produce as much light as a traditional 60-watt bulb, will save over
$57 worth of electricity and last ten times longer than energy-wasting
incandescent light bulbs. Best of all, these bulbs are priced at only
$4 per four pack. Available while supplies last at the clubhouse.
Please note that only checks or money orders can be accepted; cash or
credit cards cannot be accepted.
If your package happens to contain a bulb that lights green, you will
have won a $5000 Home Depot gift card. Details are on the package.
Gets yours now and do your part to help save energy and money for all.
New
Management Company Hired
The Leadership team is pleased to announce that Advantage Community
Management has been hired under a multi-year agreement to manage Shadowood.
Transition planning from Armstrong begins the last week of November with a
January 1, 2009 completion. Among many other positive and beneficial changes, please note the
following:
- Members who pay assessments by direct debit will have to re-enroll in the
new bank's program.
- The entire balance due will be debited each month from accounts for those
using direct debit
- Members who use a bill-payment service will have to update the banking and
address details.
- Credit card payments will be accepted beginning in January 2009.
- A new, real-time web-based account-management tool will be launched with
much more information available about each account.
- Shadowood is going Green with electronic
statement delivery through email to those who wish to receive them (and save
the SCA a great deal of money).
- Most correspondence, including all Board meeting
materials, will be created, managed and distributed electronically saving or
eliminating paper, reproduction and delivery expenses.
More information on the transition will be communicated timely.
2009 Budget
The
Shadowood Condominium Association Board of Directors voted
unanimously and approved the final 2009
budget (find
it here). Please note that the modest 10 percent increase in
condominium fees will be allocated to funding increased spending on
deferred maintenance, nearly $600,000 in contributions to reserves and for the large
heating and air-conditioning (HVAC) upgrade project.
Despite the increase, Shadowood's condo fees remain among the lowest in
all of Reston, particularly among properties of our age, size and condition. If
you have any questions or comments, please email the
leadership team.
 New,
Large Storage Rooms Available for Rent
The leadership team recycled more than 1000 large, useless Shadowood garbage cans being
hoarded in 74 common-element utility rooms freeing those rooms to be used for
storage and other purposes. A select number of these 10 x 14 rooms will be
available to lease for storage purposes (only). For more information and
pricing, please email the
leadership team.
Clubhouse
is Available for Unit Owner Rentals
After an extensive renovation period and code-upgrades, the SCA
Clubhouse is now available for unit owners to rent for private parties.
Please see the Governing Documents page for rules
and regulations on clubhouse rentals. Contact the
site office for current pricing, rental contracts and to inquire about
available times and dates.
Heat is Off; Air Conditioning is now On
The air conditioning is now on, so please do not call or email
the office staff requesting heat as it cannot be turned back on.
Air-conditioning privileges are now available to
all unit owners in good standing and with current accounts.
Unit
Owner Status Reports (UOSR) / 2008 Parking Registration / Guest Parking
As part of your Board of Directors' plan to streamline operations,
provide a positive customer-service experience and to eliminate wasteful
spending on postage, envelopes and staff time, unit owner status reports
were mailed to all off-site owners and hand delivered to all on-site
owner-occupants during the last week of March
Parking registration materials will be included in the on-site
deliveries to all 450 units. Please read the accompanying letter for details. Important Notes:
- All owners MUST file a 2008 UOSR BEFORE 2008 parking decals will be issued.
This applies whether a unit is occupied by its owner or rented to others.
- Evidence of liability insurance MUST be current and on file before decals
will be issued. Applications for insurance are NOT acceptable.
- You must bring both your driver's license AND vehicle registration to
obtain 2008 parking decals.
- With VERY few exceptions, all vehicles parked on the SCA property must be
titled and registered/licensed in Virginia with Fairfax County property taxes
paid before 2008 parking decals will be issued.
- Guest parking passes will be available at
$10 per pass per day;
NO CASH or credit cards accepted!
Daylight
Saving Time Begins March 8; check your smoke detectors; change
the batteries!
Free Smoke and Fire Alarms;
Free "Batteries for Life"
Fairfax County offers free smoke and
fire alarms and
free batteries for them for life. Call the Fairfax County Public Information and Life
Safety Information office 703-246-3801 or the Fox Mill station at
703-860-2680 if you would like to take advantage
of this program. Please note that only unit owners, not tenants, may request
these services. All tenants must contact their landlord or property manager
for smoke and fire alarm assistance.
More
information can be found by clicking here
Fire and
Rescue General information
Visitor
and Guest Parking Available
Guest parking decals are available for purchase from the on-site management
office. Cost is $10 per day per decal. Checks or money orders (made payable to
"SCA") are accepted at the SCA office. No cash or credit cards can be accepted.
Payment Reminder
If you are sending your payment (either directly or via a bill-payment
service), it must be addressed to a PO Box in PHOENIX, AZ or it is going
to the wrong address. Although the board waived some late fees and interest
during the Armstrong to Advantage Community Management transition, no further waivers are being granted; your
payments must be received on or before the 15th or each month to be considered on-time.
PLEASE ensure that your account
number is on your check ESPECIALLY if you use a bill-payment service!
SCA
TV Channel -- Channel 10
Please be sure to frequently check Comcast Channel 10 if
you live live on the property for important and current news. Off-site owners may
visit The SCA TV CHANNEL link on the website
for all others. The content will be visible on the large display in the
clubhouse during office hours and meetings.
All residents may place free advertising, including rentals, on the TV Channel.
Paper ads may no longer be posted in the SCA Clubhouse.
Please email content to
webmaster@shadowoodcondos.com or leave legible paper advertising materials
with one of the office staff members for posting.
FREE
FIRE AND SMOKE ALARMS!
Fairfax County offers free alarms and batteries for life. Call the Fairfax
County Public Information and Life Safety Information office 703-246-3801
if you would like to take advantage of this program. You may also call the
Fox Mill Fire Station at 703-860-2680 and either get a free alarm or have
someone from the fire station install one for you
Special Meeting of the Unit Owners Results
At the Special Meeting of the
Shadowood Condominium Association Unit Owners held on Saturday, December 2,
quorum was established, evidence was presented, and
the unit owners voted to remove lois
lynch from her director's seat and preserve the evidence among the permanent
SCA records.Michael Santos was
legally and properly appointed by
the Board of Directors to fill the seat opened by lynch's removal.
The results of the vote on lynch were as follows:
Based upon the evidence presented on Saturday, the opening and closing
remarks, and the best interests of the entire Shadowood Condominium Community:
Shall Director lois lynch be retained in office?
Total votes: 0.1473195 Proportion Share of SCA (100% Votes Cast)
Yes: 0.0333150 (22.6%)
No: 0.1140045 (77.4%)
How Can You Help Shadowood Help You?
Simply by complying with the points
below, all of us will avoid future headaches and administrative fees, and
we will enjoy Shadowood as the great community it can be!
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Provide the office with a copy of the declarations page of your homeowner’s or
renter's insurance showing your liability coverage--all those without proof of
insurance on file 30 days after moving into a unit will be called to a hearing
where services (including air conditioning and parking)
will be suspended. As a reminder, tenants must have their own, separate
liability insurance and may not be declared as
additional insured on landlords' policies.
- Updated
Address. Make sure
the office and
Armstrong Management have
the correct mailing address for your billing statements, particularly if you
live off site.
- Water
Leaks? Promptly report
to the SCA office any
leakage or water issues that you notice. The association provides
FREE leak repairs.
- Smoke
Alarms. Make sure your smoke alarms are
functioning properly and have fresh batteries or live connections to a power
source. If your smoke detectors are part of an alarm system, please provide
the Shadowood office with evidence of the connection and any special testing
requirements for your unit.
- Pets.
Keep the office updated with current information on any pets housed in your
unit; keep your pets' vaccinations
current and pay your required Shadowood pet fees.
- Renting your unit to tenants?
Keep the office updated and copied on status and documentation of any tenants
residing in your unit.
- Current
Vehicle Registrations. Notify the office if you
are in the military AND have an active-duty assignment at Ft. Belvoir or have
non-Virginia license plates or a legal excuse from having updated registration
and a valid inspection sticker for your automobile(s), so that you won’t run
the risk of being towed. Please notify the office immediately of lost/stolen
SCA parking decals.
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Trash and Recycling.
Place your trash and recycling materials IN a dumpster, NOT
on the ground. If the dumpsters are full in your area, you must go to another
dumpster on the property. It is NEVER acceptable to place
trash or recycling materials on the ground.
Insurance Required of ALL: Tenants, Landlords, and Resident Unit Owners
The fourth amendment to the by-laws of the Association has been ratified and
recorded among the land records of Fairfax County Virginia.
All
unit owners are required to carry liability insurance. This applies whether a
unit owner resides in Shadowood, leases his or her unit to others of the the
unit is vacant. As always,
tenants must carry liability insurance.
Failure to maintain (or obtain) insurance will subject unit owners to
hearings, suspension of rights, services and privileges and other administrative
fees.
H2Options Water-Loss Program
H2Options, Shadowood's water-loss
management contractor, has been through 100 percent of our condos and has
repaired many leaks at no charge to either the Association, owners or tenants.
Please cooperate and allow H2Options staff into your unit. Contractors are
typically on the property Tuesday and Thursday evenings and Saturday mornings.
You may schedule an appointment for a specific day and time by calling H2Options
at 703-242-2201.
If you have a faucet or toilet leak, call 703-242-2201 to
schedule a FREE repair. As always, water emergencies
(floods) of any kind should be
called in to the Shadowood management office at 703-620-5444. The phone is
answered 24 hours a day.
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